The First Single-Instance Architecture Solution for Enterprise Oil and Gas

Providence is built to make setup and ongoing maintenance fast and low-friction, with lookup windows across entry screens, so teams do not rely on printed lists or memorizing code. Owners, vendors, purchasers, properties, wells, DOIs, and the chart of accounts is designed for speed. Flexible hierarchy structures and copy tools reduce repetitive work when adding entities, wells, or ownership structures.

Key capabilities include:

• Lookup windows across data-entry fields (sortable and incremental)

• Owner set up with billing/revenue groups and configurable JIB messaging

• Vendor setup with insurance verification and history tracking

• Property setup with flexible hierarchical levels (user-defined + hard-coded)

• DOI setup with single-screen owner view, DOI duplication, and NRI recalculation

• Multiple access paths for lookups (function keys, menu commands, user-defined structure)

• Fast onboarding with simplified screens and an expert-led training approach

• Support for copy of master files across companies (wells, COA, vendors, owners, properties, DOIs)

• Advanced tax and deduction calculations that can generate AP invoices automatically

• Interest division sorting options (lease, well, product, state, operator, purchaser, and custom hierarchy)

• Recurring invoices and recurring journal entries for cycle speed

• Quick, keyboard-friendly entry with optional mouse use 

The Providence Bank Reconciliation application automates and simplifies the reconciliation of bank accounts across the Integra Energy Management System. It supports the setup and management of multiple bank accounts and allows transactions to be cleared either manually or electronically. For organizations that receive bank statements digitally, the system accommodates multiple import formats, enabling electronic clearing of checks and transactions. This significantly reduces manual effort while improving speed and accuracy in the reconciliation process.

The application is fully integrated with Accounts Payable, Revenue Distribution, Land Management, Payroll, and the General Ledger. Once checks, deposits, or posting processes are finalized in these modules, all related transactions are automatically transferred into Bank Reconciliation for review and clearing. The system also manages deposits, interest and service charges, wire transfers, and other debit or credit entries within a centralized reconciliation workflow.

Providence maintains a real-time checkbook balance that updates continuously as transactions are processed. Items can be cleared manually or electronically and reconciled against official bank statements at both the statement and checkbook levels. A comprehensive set of configurable reports provides full visibility into clearing activity, reconciliation status, and transaction details, supporting accurate analysis, auditing, and financial oversight.

Key capabilities include:

• Unlimited Bank Number of Bank Accounts

• Electronic Clearing of Transactions

• MICR Check Printing

• ACH/EFT Transaction Capability

The Providence General Ledger is a flexible, enterprise-grade financial management and reporting system that serves as the foundation of the Integra Energy Management System. Fully integrated with all Integra modules, it captures and retains complete transaction-level detail and account balances on both fiscal and calendar-year bases, supporting accurate financial oversight across the organization.
Integra allows a shared chart of accounts across multiple entities, simplifying consolidated reporting while maintaining entity-level control. Built-in financial statements, including Statements of Operations, Balance Sheets, and Cash Flow reports, can be generated with advanced comparative options such as percentage change analysis and 6- or 12-month trend comparisons.

All historical financial activity is retained indefinitely, enabling online inquiries into balances by account or sub-ledger, with full drill-down to individual transactions for any time period. Integra’s open-period design eliminates the need for rigid month-end closings or paper-based summaries, allowing users to report on past, current, or future periods at any time. Customizable reporting structures and financial codes provide multiple levels of detail to meet both operational and executive reporting needs.

Key capabilities include

• Detail General Ledger Reporting

• Detail Account Inquiry

• Account Balance Inquiry

• No Monthly Closing Required

• Consolidated Financial Reporting

• Comprehensive Financial Reporting

The Providence Accounts Payable application provides full control over vendor invoice processing, payments, and audit-ready reporting. It supports invoice and manual check entry, integrates seamlessly with Joint Interest Billing, and automatically interfaces with the General Ledger for accurate financial posting.

As an open-item system, Integra Accounts Payable maintains detailed vendor histories to prevent duplicate payments and support invoice analysis. Users can generate aged payables, past-due reports, cash requirement forecasts, and detailed payment histories, including full 1099 reporting support.

Flexible payment selection lets invoices be paid by vendor, date range, amount, or other criteria, with automated discount calculation and optional overrides. Batch processing and pre-posting validation ensure accuracy before transactions are finalized. The system also supports check voiding and automatically recreates invoices for reprocessing when needed. Comprehensive audit trails and advanced security controls safeguard all payable activity.

Key capabilities include:

• Duplicate Invoice Detection

• Data Entry Screen Tailoring

• Flexible Check Selection Options

• Spreadsheet Invoice Upload

• Void Check Processing

• Separate Vendor Checks Feature

• Manual/Hand Check Processing

• Multiple Addresses/Vendor Allowed

• Vendor/Invoice Exception Detection

• MICR Checks/EFT

Like Accounts Payable, Accounts Receivable is fully embedded in the General Ledger, ensuring real-time accuracy across all reports and inquiries. Updates occur automatically with cash receipts, journal entries, and JIB processing.

The system supports multiple AR types, including Revenue, JIB, AFE, and Other, and provides flexible aging, billing, and statement options tailored by corporation or owner.

Key capabilities include:

• Balance-forward or open-item AR by corporation

• Detail or summary aging by days or months

• Partial or full invoice payment control

• Automated updates from GL and JIB activity

• Detailed or summary owner statements

• User-defined interest charges by owner

Providence supports live-ready JIB because allocations occur when transactions post to the GL. You can run JIB without waiting for month-end processing. Date-sensitive DOIs help ensure correct ownership application, including prior-period adjustments. Editing tools allow corrections without cluttering JIBs with confusing reversals.

Key capabilities include:

• Live-ready JIB based on posted transactions

• Date-sensitive DOIs for accurate historical billing

• DOI duplication/edit tools for rapid updates and copying across wells

• User-defined invoice detail and special billing options

• Flexible AR aging and payment application options

• Late payment service charges with multiple configurations

• Messaging at the billing, property, or investor level

• Hold options by investor, property, or individual expense item

• Un-post feature for clean corrections

• Security controls for investor/DOI access

• Exempt interest calculations

• Invoice preview and pre-post review (print/email/export)

• Netting from Revenue with multiple setup options

• LOS reporting that leverages hierarchies and historical records

The Providence Revenue Distribution system manages the allocation and payment of oil and gas revenues and deductions across complex ownership structures. It supports date-effective and scaled division-of-interest decks, ensuring accurate distribution even when receipt interests differ from legal ownership.

The system handles suspense processing, minimum pay thresholds, legal holds, deleted interests, tax exemptions, and out-of-pocket royalty payments. Owner payments can be issued by check, EFT, or wire transfer independently of distribution timing.

Integrated with Revenue Entry and the General Ledger, Integra retains complete 8/8 and owner-level revenue histories, supports inter-company processing, and enables multi-level distribution across affiliated entities. Flexible inquiry and reporting tools provide full transparency into both published and activity-based balances.

Key capabilities include:

• Effective Date Ownership Decks

• Global Ownership Transfers

• Global Suspense Transfers

• Division Orders Generated

• Void Check/1099 Processing

• MICR Checks/EFT

• Multi-Level Allocations

• Escheat Handling

• Spreadsheet Upload Interface

• Flexible Distribution Select Options

Providence delivers live, always-current financials, so your bottom line is available immediately after any transaction, without waiting for month-end JIB or Revenue runs. Reports are easy to pull, read, export, and email, with flexible filters that let you run the same financial view by transaction date, production date, entry date, invoice date, JIB date, revenue distribution date, and more. Because allocations occur as transactions post, you can also generate owner-level reporting on demand, giving financial leaders and partners faster clarity with less effort.

Key capabilities include:

• Live 24/7 financials at the company owner’s-share level

• On-screen reporting with sorting, export, and email options

• “Easy lookup” tools for fast report criteria selection

• Drill-down detail behind every summary amount

• Built-in reports (no custom query writing required)

• Print options, including excluding zero-balance accounts

• Summary or detail line formats with transactional detail wrapping

• User-defined layouts, filters, and reporting criteria

• Lease Operating Statements with user-defined hierarchies; run by 8/8ths, NRI, single owner, and more

• Transaction-based allocation that supports live payout visibility

• Optional include/exclude beginning balances to highlight period change

• GL detail inquiry with direct “go-to” reporting

• Role-based access controlled by administrator permissions

The Providence Property Ledger delivers detailed financial reporting at the lease, well, or property level, automatically capturing transactions from all integrated Providence accounting modules. Operating as a dedicated sub-ledger to the General Ledger, it maintains since-inception balances and detailed transaction history for each property based on the owner’s share.

The system supports open-item detail across all years, allowing on-screen inquiry by property, month, or year, with access to both detailed transactions and summarized balances. Historical data can be retained indefinitely for analysis and reporting, while maintaining performance and usability.

Providence Property Ledger produces a wide range of property-level financial and cash flow reports, including income and expense statements and Net Comparative Lease Operating Reports through integration with Revenue Entry and Validation. It also supports 100% comparative reporting through Joint Interest Billing and Revenue Distribution, multi-state reporting for tax preparation, comprehensive audit trails, and role-based security to protect sensitive data.

Key capabilities include:

• On-Demand Reporting & Inquiry Detail Property Ledger Reporting

• Consolidated Property Reports

• 100% Lease Operating Report

• Net Lease Operating Report

Providence's CDEX interface uses Electronic Data Interchange (EDI) to eliminate manual entry of revenue check stubs and speed up revenue accounting. Automating data transfer improves accuracy and reduces processing time.

Key capabilities include:

• Direct import of the purchaser check stub data

• Reduced manual data entry and verification effort

• Standardized revenue accounting information

• Faster monthly close and improved data accuracy

Providence MICR check solutions reduce reliance on pre-printed check stock and support secure, flexible check printing across multiple bank accounts. Users can update bank information without vendor change fees. Optional signature and logo settings support operational efficiency and security.

Key capabilities include:

• Print MICR lines on blank stock (choose your bank)

• Quick per-bank setup with sample printing

• Multiple checking accounts without switching check stock

• No added costs for bank info updates

• Void and reprint support

• Options like signature printing, logo printing, and multi-signature rules

• Improved security by reducing the exposure of unused pre-printed checks

Providence's 1099 module consolidates data from other modules and supports review before printing or electronic submission. It includes reporting for payee and category summaries, adjustment controls, and the ability to create corrected filings.

Key capabilities include:

• Collects data from AP, Revenue Distribution, Payroll, and Land

• Preview report showing payments by payee for data collection

• Management summary reports by payee and category (MISC/INT/DIV)

• Beginning balance adjustments prior to form creation

• Print on preprinted forms or blank substitutes for payees

• Print 1096 for paper IRS submission

• Create electronic files for IRS submission and combined state filing formats

• Single-state preparation as needed

• Create corrected 1099s (paper and electronic)

Providence AFE tracking supports property-related and standalone AFEs, with full control over original and supplemental budgets. All AFE data is always current, reflecting the latest GL activity.

Key capabilities include:

• Property-linked or standalone AFEs

• Separate original and supplemental budgets

• User-defined AFE types and reports

• Reporting at 8/8ths or net interest

• Detail or summary charge reporting

• Budget copying between AFEs

• Well-to-AFE cross-referencing

The Providence Payout application tracks payout recovery by property and phase using data extracted from Revenue Distribution and Joint Interest Billing. It supports a balance-forward setup, historical data extraction, and flexible recalculation to account for adjustments in revenue or expenses.

Multi-phase payout processing allows accurate tracking of penalty-adjusted costs and net revenue recovery. Owner-level tracking ensures a smooth transition of billing and distribution once payout is achieved. Detailed payout schedules, inquiry tools, and comparison of published versus activity balances provide clarity and consistency in partner reporting.

Key capabilities include:

• Payout Tracking by Property/Phase

• Multiple Payouts per Property

• Extraction of Revenues & Expenses

• Flexible Penalty Provisions

• Date-Sensitive Net Revenue Factors

• Activity & Published Payout Tracking

• Prior-Period Extraction Capability

Providence automates asset management and depletion calculations using book, tax, ACE, and alternative methods. Asset records can be created automatically from GL or AP activity to ensure consistency and audit readiness.

The depletion system calculates cost and statutory depletion simultaneously, supports federal and state rules, and adjusts as reserves change.

Key capabilities include:

• Automated asset setup from GL or AP

• Multiple depreciation methods

• Cost and percentage depletion calculations

• Federal and state depletion support

• Tax limitation and adjustment reporting

• Reserve-based recalculations

Providence's Crude Oil First Purchaser system simplifies crude oil purchasing by consolidating operational, pricing, and financial data into a single integrated workflow. It reduces paperwork, accelerates settlement, and supports regulatory compliance.

Key capabilities include:

• Ticket and run entry processing

• Contract-based pricing using effective dates

• Automatic invoice and check generation

• Owner transaction statements
  Regulatory reporting support

• Integration with Accounting for revenue distribution

• Support for saltwater hauling and driver payroll data

PetroSync Dispatch provides real-time visibility into fleet activity for crude oil transport management. Dispatchers can monitor load status, optimize routes, and respond quickly to changes, while drivers receive automatic system updates.

Integrated with PetroSync Express, the solution eliminates manual scheduling errors, improves truck utilization, and enhances communication among dispatchers, drivers, sellers, and partners.

Key capabilities include:

• Real-time load tracking and status updates

• Drag-and-drop scheduling for dispatch efficiency

• Automatic notifications for pickups and deliveries

• Improved truck utilization and routing

• Full integration with PetroSync Express

• Designed specifically for oil & gas hauling operations

PetroSync Express centralizes operational and financial data to streamline crude oil purchasing, pricing, and settlement. Designed for first purchasers and marketers, it automates ticket entry, pricing calculations, invoicing, and reporting to reduce manual work and improve accuracy.

With contract management and accounting integration, PetroSync Express enables faster transaction processing while maintaining compliance with regulatory and reporting requirements.

Key capabilities include:

• Automated ticket and run entry processing

• Contract-based pricing and calculations

• Integrated invoicing and settlement

• Regulatory and management reporting

• Seamless accounting system integration

• Reduced paperwork and processing time