ACCOUNTS PAYABLE

Accounts Payable connects seamlessly with Providence JIB, optimizing workflows, improving insight, and minimizing risk.

• Open-Item invoice system: Track and manage open invoices with comprehensive vendor history and automatic duplicate detection.
• Comprehensive aged payables reporting: Generate detailed or summary reports by vendor, due date, or category, with past-due tracking and cash requirement analysis.
• Payment history and 1099 reporting: Maintain detailed vendor payment records and easily prepare 1099 forms through built-in integration with the Providence 1099 system.
• Flexible invoice selection for payment: Choose invoices for payment by vendor, date, or amount with automated discount calculation and manual adjustment options.
• Batch entry and editing: Enter and edit transactions by batch before posting, ensuring data integrity and accuracy.
• General Ledger integration: Automatically generate ledger entries for payments and discounts, keeping books synchronized and error-free.
• Automated void check processing: When a check is voided, invoices are automatically re-created for future payment or credit.
• Vendor-specific flexibility: Manage multiple vendor addresses and issue individual checks per vendor for greater operational control.
• Manual and hand check processing: Easily process manual payments when needed without disrupting system workflows.
• Spreadsheet invoice upload: Import invoices directly from spreadsheets to accelerate data entry and reduce errors.
• Vendor and invoice exception detection: Identify discrepancies before they cause costly issues.
• Advanced payment methods: Support for MICR checks and Electronic Funds Transfers (EFT) for faster, more secure payments.
• Security and audit trails: Maintain full compliance and transparency with detailed audit trails and password-protected user access.