OGAS

The OGAS Accounts Payable module provides control over the entry and processing of vendor invoices. The system works with the General Ledger, Joint Interest Billing, and AFE modules.

Key features include:

• Complete interactive maintenance of vendor data, including name, sort name, address, payment terms, certificate of insurance date, 1099 determination, and tax ID number
• Ability to enter invoice (and/or select from AP open items) and create a check at data entry time through the Accounts Payable Manual Check module
• Ability to enter prepaid checks
• Vendor history allows for verification of duplicate invoice payments at the point of entry
• Automatic verification of vendor number, G/L distribution account numbers, property numbers, owners' numbers, and AFE numbers with the corresponding descriptions displayed on the screen
• Automatic assignment of voucher number
• Selective payment of open items by date, vendor, or individual invoice
• Cash requirements projection by due date
• Import transactions from Excel
• Manages recurring Accounts Payable transactions
• Allows third-party (OBO-Operated By Other) transactions with verification of decimals and amounts
• Inquiry into the Account Payable status by vendor
• Accounts Payable aging by invoice date as requested
• Revision of due dates is available at anytime
• Accumulative 1099 information
• Allows different vendor name and address for 1099 reporting
• Electronic filing of 1099s with a substitute 1099 form
• Laser Checks (preprinted or blank stock)

Standard Reports/Inquiries:

• Accounts Payable Pre-check Report
• Accounts Payable Edit List
• Accounts Payable Voucher Register
• Accounts Payable G/L Transaction 
  Register
• Accounts Payable Check Register
• Accounts Payable Aged Trial Balance
• Accounts Payable Summary Aged 
  Trial Balance
• Accounts Payable Aged Open Items and Summary Reports
• Cash Requirements Report
• Reprint AP Check Posting and G/L 
  Transaction Registers
• Vendor List
• Vendor Analysis Report
• Vendor 1099 List
• Vendor Labels
• Vendor Options Listing
• Vendor Insurance Report
• On-Screen Inquiry - Accounts 
  Payable History
• On-Screen Inquiry - Accounts Payable Check History

The Authorization for Expenditure module works in conjunction with the General Ledger and A/P Systems. It provides budgeting and financial reporting control for major projects with on-demand reporting of budget vs. actual status at various levels of detail.

Key features include:

• Maintains the AFE Master File, including the AFE number, G/L account number, and budget amount
• Variable AFE description file
• Automatic posting of G/L and A/P data to AFE History
• On-demand budget vs. actual status reporting at the AFE, account, or transaction level of detail

Standard Reports/Inquiries:

• AFE Account Overrun Summary: This report prints information on AFE’s for accounts that are over budget.
• AFE Account Summary: This report prints information about AFE budgets and expenses summarized by account number.
• AFE Budget List: This report lists the budget information for AFEs.
• AFE History Detail: This report lists details of AFE accounts.
• AFE Master List: This report lists the information about AFEs and their budgets.
• AFE Overrun Summary: This report provides a summary of AFEs that have exceeded their total budget.
  AFE Summary: This report prints the full summary of AFE information.

The OGAS General Ledger maintains and reports complete financial data. It includes automatic interfaces with the Accounts Payable, Joint Interest Billing, and Revenue Distribution systems. Project reporting is available with the Authorization for Expenditure (AFE) option. The account structure, designed for the oil industry, gives the Accounting Department flexibility in meeting financial reporting requirements.

Key features include:

• Complete Chart of Accounts file maintenance; add, edit, and list
• Interactive entry and editing of General Ledger transactions
• Automatic verification of account numbers, properties, vendors, owners, and AFE numbers with the corresponding names displayed on the screen
• Recurring journal entries
• Check void and replacement entry and posting
• Required entry balancing before posting to the General Ledger
• Maintains detailed General Ledger
• Adjusting entries may be made at any time to any accounting period
• Provides a clean audit trail
• Automatic creation of overhead and supervision charges if used with the production system
• Financial reports (balance sheet and P & L) can be formatted as required and can be changed at anytime
• Check Reconciliation
• Hard copy inquiry into any account by company, date range, and property
• Automatic closing entries for year-end

Standard Reports/Inquiries:

• General Ledger Adjusted Working Trial Balance
• General Ledger Budget List
• General Ledger Detail- by property
• General Ledger Detail
• General Ledger Working Trial Balance
• Reprint GL Registers
• Chart of Accounts List
• Profit and Loss Statement
• Balance Sheet
• Budgetary and Comparative 
  Financial Statement
• Trend Financials
• Trend Financials by Property
• General Ledger Transaction Edit List
• General Ledger Register

The Joint Interest Billing module distributes charges to properties based on the investors. The system prepares invoices and statements and maintains accounts receivable status for each investor. It offsets payments against specific properties and supports multiple sets of owner decimals within a property. A report wizard enables the reprinting of JIB statements and invoices.

Key features include:

• Joint Interest accounting entries are automatically entered and distributed as a result of normal JE and A/P processing
• Joint Interest invoices include the vendor name, total gross charges, and a detailed description of charges
• Multiple review points by property and by owner before final posting
• Automatic posting to Accounts Payable for affiliate payables
• Automatic posting of operator and affiliate shares to the General Ledger by property
• Automatic posting of 8/8 level well charges to the Property History files
• The Division of Interest (DDI) file allows for different interest divisions for different phases and/or wells of property development, such as before and after casing point
• Error reporting during extract shows missing owners, decimals, property name, and owner detail
• Automatic offsetting of revenue against accounts receivable amounts through the Revenue Distribution system
• Print to a PDF file to be emailed to the recipient

Standard Reports/Inquiries:

• JIB Extract Errors
• JIB Cleared Items Listing
• JIB Property Expenses Distribution
• JIB Statements and Invoices (including prepay)
• JIB Statements Only & Prepay Statements
• JIB Recap
• JIB GL Transfer Register
• Property and Phase/Well List
• Cash Receipts Register
• Owner Labels
• Owner Labels by Property
• Owner Name and Address Listing
• JIB Billable Detail by Property
• JIB Interim Billable by Property
• JIB A/R Detail Listing (interim report)
• JIB A/R Inquiry Report
• JIB Accounts Receivable Interim Status
• JIB Aged Accounts Receivable
• JIB Detail by Account
• JIB History by Owner
• JIB History by Property
• JIB Owner History Detail
• JIB Prepay by Owner
• JIB Prepay by Property
• JIB Prepay Interim Status by Owner
• JIB Prepay Interim Status by 
• Property
• DOI by Owner
• DOI by Property

The Revenue Distribution module eliminates the time-consuming tasks of preparing revenue checks and accounting entries for revenues received. It includes complete revenue suspense control and allows entry of sales for division order accounting or company share only.

Key features include:

• Interactive entry of production data, with automatic verification of lease numbers, and calculation of property net, gross, and cash
• Production entry can be made by the purchaser, cross-referencing property numbers to avoid coding of check stubs
• Error reporting during distribution shows missing owners, decimals, property names, and owner detail
• Suspense status change in the Division of Interest (DOI) automatically changes all suspense details
• Import transactions from Excel
  Manual override to control suspense for each check run
• Maintains the distribution history by owner
• Automatic posting to Property/Phase Well History
• Automatic Interface to General Ledger for all Operator accounts with posting by property/production/interest type
• Maintains Split Suspense records for multiple owners
• Interactive suspense file inquiry and maintenance
• Unclaimed properties processing and payment
• Automatic updating of the owner's 1099 data
• Electronic filing of 1099s with a substitute 1099 form
• Reconciliation with purchaser run statements if used with the production and reconciliation modules
• Reconciliation of cash deposits with cash disbursed at the purchaser level
• Check Stub Data Exchange (optional)

Standard Reports/Inquiries:

• RD Proof List
• RD State Withholding
• RD Suspense Action Report
• RD Check Register
• RD Summary Check Register
• RD GL Register
• Owner Labels
• Owner Labels by Property
• Owner Name and Address Listing
• Owner Production History Listing
• Owner Production History Listing by 
  Purchaser
• Owner Production Income Summary
• Suspense by Owner
• Suspense by Property
• Cash Reconciliation
• DOI by Owner
• DOI by Property

OGAS Land/Lease Records helps you manage prospects, leases, and contracts with as much or as little detail as your team needs. Capture key lease and acquisition data, legal descriptions, and rental or minimum royalty terms, plus support for farm-outs, JOAs, pooling or communitization, and other common land agreements. Built-in search makes it easy to find records by any field, including legal location, while the OGAS audit module tracks changes for clear accountability.

To streamline payments, OGAS Land includes wizards that generate delayed rental and minimum royalty checks directly from your contract data. You can bill partners for their share through partner billing or by interfacing with OGAS JIB, and maintain a complete payment history with the ability to reproduce prior-period registers when needed.

Key features include:

• Method to track prospects and leases
• Mineral ownership
• Recording information
• Contract information
• Monitor delay rental and minimum royalty payments
• Obligations

Standard Reports/Inquiries:

• Lease Data Sheets
• Lease Records Comments
• Lease Expiration Report
• Lease Records Mineral Interest 
  Report
• Lease Records Mineral Interest Expiration Report
• Lease Records Payments Due Reports

The OGAS Production Accounting application provides tracking and reporting for both operated and non-operated production information. This module allows flexibility in the level of production detail entered, based on each company’s requirements. The system provides control over all phases of field production and accounting. It includes an interface to G/L for automatically creating supervision, pumper, and overhead charges, and an interface with the RD system for allocating revenue to the well level and reconciling run tickets.

Key features include:

• Track Downtime, well test,s and other well-level information
• Daily gauge and meter information is entered in a user-selectable order to 
  match the pumper’s input sheets
• Reconciliation of run tickets to run statements
• Allocates production and sales to the well level
• Allocations based on well test, meter, GOR or OGR, or user-entered percentages
• EDI transmittal of Texas and New Mexico state reports
• Export reports to Excel or PDF format

Standard Reports/Inquiries:

• Production Well Test by Foreman and Pumper
• Production Well Downtime by Unit, Foreman, and Pumper
• Production Daily Call-in
• Production Tank Stocks
• Production and Sales Allocation Report
• Texas P1 State Report
• Texas P2 State Report
• New Mexico C115 State Report
• Plus over 40 more reports

The OGAS Imaging System lets users scan supporting documents for A/P Invoices, Journal Entries, Cash Receipts, Owner Maintenance, Vendor Maintenance, Property Maintenance, and the Land & Lease Records System. A general scanning system also allows images to be scanned into traditional file-room, cabinet, or drawer organization. After documents are scanned and related items are posted, images linked to transactions can be viewed from various history inquiry forms. Documents for A/P invoices can be viewed from the A/P history form. Any transaction image can be viewed from the General Ledger inquiry form and the JIB 8/8 history form for billable items. Access to scanning and the image viewer is controlled through the OGAS user privileges setup, managed from the User Maintenance form.

The Production Module is designed for fast, intuitive access to production data at any level: unit, well, tank, or meter. Users can navigate a logical drill-down workflow from production units to sale or disposal points, tank batteries, and individual gauge or meter readings, all without leaving the form structure. This makes it easy to review and maintain related production information while staying within the same context.

For broader data entry or analysis, the system supports direct access at the daily gauge and meter level. By entering through the Daily Entry > Gauge/Meter Entry menu, users can work across multiple units and tanks for a given time period, rather than being limited to a single unit. This dual navigation approach provides both detailed drill-down control and efficient cross-unit data management, depending on the task at hand.