Sales, Invoicing, and Inventory in One Intelligent System

    Providence Sales & Billing unifies your order management, invoicing, and inventory tracking in an integrated cloud platform. Designed for oil and gas operations, drilling contractors, and supply businesses, it automates every stage of the billing cycle so you can focus on profitability and precision.

    Key Features

    Multi-cost center billing
    Comprehensive inventory management
    Accounts receivable and payable integration

    Providence Sales & Billing ensures that every invoice, order, and transaction is accurate, compliant, and instantly reportable. Explore the features that make it a trusted financial backbone:

    • Multi-cost center billing: Easily bill multiple cost centers within a single invoice, giving you accurate financial insight across divisions, projects, or rigs.
    • Comprehensive inventory management: Track stock levels, warehouse activity, and customer shipments in real time, maintaining full visibility across multiple locations.
    • Purchase order and vendor integration: Automate purchasing and receiving workflows, including vendor RMA entries, open order tracking, and backorder monitoring.
    • Automatic vendor invoicing: Generate invoices automatically upon receipt or billing frequency, reducing manual entry and ensuring operational consistency.
    • Order processing and shipping: Simplify order management with tools for entry, pick lists, shipment tracking, and customer invoicing, automatically triggered when items are shipped.
    • Customizable templates and automation: Create and reuse templates for purchase orders and customer orders, standardizing processes and improving efficiency.
    • Accounts receivable and payable integration: Built-in A/R and A/P tracking provides a full picture of your cash flow, helping you manage both customer payments and vendor liabilities.
    • Automated tax compliance: Accurately calculate and apply state-specific sales taxes on every invoice, ensuring compliance with regional regulations.

    Why Choose Providence Sales and Billing

    The Providence Sales & Billing module is built to simplify billing environments, handling inventory, purchase orders, and multi-department invoicing within a single platform. Its real-time reporting and accounting integration eliminate duplicate data entry and ensure financial precision across your enterprise. The system delivers automation, visibility, and control to keep your operations efficient and compliant.

    The Providence Sales & Billing module is built to simplify billing environments, handling inventory, purchase orders, and multi-department invoicing within a single platform. Its real-time reporting and accounting integration eliminate duplicate data entry and ensure financial precision across your enterprise. The system delivers automation, visibility, and control to keep your operations efficient and compliant.

    Want to see more? Contact us to request a product demo today.

    Experience how Providence Sales & Billing connects your sales, accounting, and operations in one seamless platform. Request a demo today!

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    Frequently Asked Questions

    What is Providence Sales & Billing? + ×

    Providence Sales & Billing is an integrated cloud-based system that manages invoicing, inventory, and order processing for oil and gas companies. It centralizes:

    • Multi-entity billing and receivables
    • Inventory tracking across multiple warehouses
    • Automated purchase order and vendor management
    • Real-time tax and compliance reporting

    Who is Providence Sales & Billing designed for? + ×

    This solution is built for energy sector organizations that handle complex financial operations, including:

    • Oil & gas producers and service companies
    • Drilling and field operations with multiple cost centers
    • Supply chain and logistics teams managing high-volume transactions
    Does Providence Sales & Billing integrate with other Providence modules? + ×

    Yes. It seamlessly connects with:

    • Providence Accounting for real-time financial posting
    • Providence Inventory and Procurement for stock control
    • Providence Joint Interest Billing (JIB) for partner allocations

    This integration ensures a unified financial ecosystem, eliminating duplicate entries and data lag.

    Can I manage multiple cost centers and entities within one invoice? + ×

    Absolutely. Providence’s Multi-Cost Center Billing allows users to:

    • Combine multiple divisions or departments in a single invoice
    • Allocate revenue and expenses accurately
    • Maintain audit-ready records across projects or wells
    How does the system handle inventory tracking? + ×

    Providence Sales & Billing includes a full inventory management system that lets users:

    • Monitor stock in real time across multiple warehouses
    • Automate reorder alerts and vendor invoicing
    • Track item movement from purchase to customer shipment
    Is Providence Sales & Billing compliant with state and federal tax laws? + ×

    Yes. The platform automatically:

    • Calculates state and local sales taxes
    • Applies correct rates per customer location
    • Updates tax rules to ensure ongoing compliance
    Can the system generate purchase orders and vendor invoices automatically? + ×

    Yes. Providence Sales & Billing automates the full procurement-to-pay process, including:

    • Purchase order creation and approval
    • Vendor invoice generation upon receiving goods
    • Automatic posting to Accounts Payable and General Ledger
    Does Providence Sales & Billing support electronic invoicing and digital payments? + ×
    Yes. The platform supports e-invoicing and digital payment integrations, enabling faster billing cycles and improved cash flow.
    What reporting tools are available in Providence Sales & Billing? + ×

    Providence provides real-time analytics, including:

    • Sales summaries and aging reports
    • Inventory valuation and turnover tracking
    • Tax liability and transaction summaries
      All reports can be exported for management review.
    Is Providence Sales & Billing cloud-based or on-premise? + ×

    Providence Sales & Billing is 100% cloud-based, hosted on secure, enterprise-grade infrastructure. This ensures:

    • Global accessibility
    • Automatic updates and data backups
    • Lower IT maintenance costs and enhanced security
    Can Providence Sales & Billing handle multiple currencies or tax jurisdictions? + ×

    Yes. The system supports multi-currency and multi-jurisdiction operations, ideal for global or cross-state oil and gas companies managing diverse assets.

    How does Providence Sales & Billing ensure data security and compliance? + ×

    Providence is built with enterprise-grade encryption and access controls, providing:

    • Role-based permissions for financial users
    • Full audit trails for every transaction
    • Compliance with industry data protection standards