PETROWARE

Petroware delivers live, always-current financials, so your bottom line is available immediately after any transaction, without waiting for month-end JIB or Revenue runs. Reports are easy to pull, read, export, and email, with flexible filters that let you run the same financial view by transaction date, production date, entry date, invoice date, JIB date, revenue distribution date, and more. Because allocations occur as transactions post, you can also generate owner-level reporting on demand, giving financial leaders and partners faster clarity with less effort.

Key capabilities include:

• Live 24/7 financials at the company owner’s-share level
• On-screen reporting with sorting, export, and email options
• “Easy lookup” tools for fast report criteria selection
• Drill-down detail behind every summary amount
• Built-in reports (no custom query writing required)
• Print options, including excluding zero-balance accounts
• Summary or detail line formats with transactional detail wrapping
• User-defined layouts, filters, and reporting criteria
• Lease Operating Statements with user-defined hierarchies; run by 8/8ths, NRI, single owner, and more
• Transaction-based allocation that supports live payout visibility
• Optional include/exclude beginning balances to highlight period change
• GL detail inquiry with direct “go-to” reporting
• Role-based access controlled by administrator permissions

Petroware Accounts Payable is designed for fast entry, easier review, and cleaner investor detail, with one streamlined screen for both G&A invoices and well charges. Lookups are built into key fields to reduce coding errors. File allocation options let you assign costs at the lease, well, or owner level, and have the system handle the breakdown automatically. Reports can be reviewed on-screen before posting and exported as needed for audit, collaboration, or analysis.

Key capabilities include:

• Automatic allocation to lease, well, or investor using date-sensitive DOI decks
• Automatic creation of joint-billed receivables when invoices post
• Production date support to apply costs to the “true” period for reporting
• Vendor defaults that speed up entry and standardize coding
• Step-down allocation from lease to well using user-defined hierarchies
• Discount and terms calculations (with override options)
• Hold, partial pay, or manage invoices by vendor, invoice, or line 
  item
• Auto-calculate share from 8/8ths (or reverse)
• Validation that line items match invoice totals before completion
• Recurring invoice generation with user-defined schedules
• Cash requirements forecasting by time period
• Optional vendor insurance tracking and payment holds when coverage expires
• 1099 payment history across all 1099 fields
• Cross-reference wells to AFEs and support AFE billing workflows
• Single-screen multi-well/multi-account coding with easy credit 
  memo handling
• Line-item descriptions carry through to GL and JIB invoices for clearer partner billing

Petroware streamlines revenue check entry and distribution by letting you capture production revenue and related deductions on one screen, ensuring your net check matches what hits the bank. Date-driven DOI handling supports prior-period adjustments and complex ownership scenarios without limiting the number of DOIs per well. You can also net JIB expenses against revenue with flexible options, and reporting can be produced at multiple levels (8/8ths, NRI, investor share) with strong export capability.

• Reporting by cash, accrual, production date, transaction date, or revenue generation date
• Netting of JIB expenses with multiple options (owner/property/DOI levels)
• Date-sensitive DOIs for accurate historical processing and adjustments
• Tracks 8/8ths revenue even when only the company share is entered
• Duplicate/edit tools to replicate and recalculate DOIs quickly
• Purchaser master setup for fast, consistent check input (with copy/duplicate options)
• Reporting by 8/8ths, NRI, or investor share with hierarchical sorting
• Auto-calculated taxes and payable interfaces (state/federal), including transmission charges
• Operating statements and payout analysis by lease, well, investor, and investor type
• True revenue accruals with automatic reversing entries
• Online lookup/search for owners, properties, and DOI files
• CDEX interface for electronic acceptance of the purchaser details
• Cash flow reporting for acquisitions and cost basis analysis
• Multiple interest types per property with exemption flags (without forcing multiple DOIs)
• Electronic data transfer support to affiliated companies

Petroware is built to make setup and ongoing maintenance fast and low-friction, with lookup windows across entry screens, so teams do not rely on printed lists or memorizing code. Owners, vendors, purchasers, properties, wells, DOIs, and the chart of accounts is designed for speed. Flexible hierarchy structures and copy tools reduce repetitive work when adding entities, wells, or ownership structures.

Key capabilities include:

• Lookup windows across data-entry fields (sortable and incremental)
• Owner set up with billing/revenue groups and configurable JIB messaging
• Vendor setup with insurance verification and history tracking
• Property setup with flexible hierarchical levels (user-defined + hard-coded)
• DOI setup with single-screen owner view, DOI duplication, and NRI recalculation
• Multiple access paths for lookups (function keys, menu commands, user-defined structure)
• Fast onboarding with simplified screens and an expert-led training approach
• Support for copy of master files across companies (wells, COA, vendors, owners, properties, DOIs)
• Advanced tax and deduction calculations that can generate AP invoices automatically
• Interest division sorting options (lease, well, product, state, operator, purchaser, and custom hierarchy)
• Recurring invoices and recurring journal entries for cycle speed
• Quick, keyboard-friendly entry with optional mouse use

Petroware Lease Operating Statements (LOS) are designed to access database data in real time, with flexible sorting, filtering, and template-driven layouts. Reports can be viewed on-screen or exported to common formats. The same layout can produce multiple reporting views by changing date and hierarchy filters. This enables consistent reporting throughout the accounting cycle without waiting for monthly processing.

Key capabilities include:

• On-screen viewing plus export to Microsoft formats and PDF
• Vertical and horizontal formats with reusable templates
• Reporting at 8/8ths or any share, with robust hierarchy selection
• Line-level data selection and calculated fields within reports
• Duplicate templates to create new versions quickly
• Date sorting options (transaction date, production date, revenue/JIB date, reference/input date)
• Additional filters to generate reports at any time in the cycle
• Owner-share visibility on posted transactions, even before monthly JIB/RD runs

Petroware DD&A pulls AP and GL entries directly into the module to support accurate depreciation and depletion without duplicate work. It can run monthly, quarterly, or annually, and automatically establishes assets from AP input. The module supports multiple books and tax treatments. Depletion can be calculated using cost or percentage methods, with reporting controls that support executive review and changes to reserve economics.

Key capabilities include:

• Cost or percentage depletion calculations
• Daily production and taxable income limitation support for percentage depletion
• Tax depreciation methods and conventions aligned to IRS Publication 534
• Automatic convention selection based on annual purchases
• Multiple reserve and economic cases
• Book, Federal, AMT, ACE, and E&P 
  calculations
• Equivalent unit control for gas/oil and excess depletion tracking
• State-level depletion support
• Asset records created manually or 
  automatically via AP invoice entry
• Forecast economics for leases/wells
• Control records to extract expenses from GL and handle book-to-tax basis adjustments
• Reporting for limitations (e.g., 1,000 BBL/day and taxable income limitation)

Petroware’s General Ledger is designed for real-time reporting without rigid monthly closing, so you can keep work moving while still producing accurate financials on demand. A user-friendly chart of accounts structure reduces coding complexity. Built-in drill-down makes the GL a powerful tool for training, auditing, and faster corrections.

Key capabilities include:

• Real-time financial visibility across reports (24/7)
• Standard financials with drill-down and export
• Customizable financials with optional beginning balances
• Property financials and transactional payout visibility
• Flexible hierarchical fields that can be updated to regroup reporting views
• Lookups across entry screens to reduce errors
• No hard monthly closing requirement (close when you choose)
• Out-of-balance edits and validation before posting
• Financial reporting by company, class/subclass, department center
• Comparative reporting (current year vs. budget and up to three prior years)
• Monthly balance inquiry for current year, budget, and prior years
• Inter-company and inter-account transfers
• Recurring and auto-reversing journal entries
• GL detail inquiry to view full debit/credit sides with lease/well/owner context

Petroware supports live-ready JIB because allocations occur when transactions post to the GL. You can run JIB without waiting for month-end processing. Date-sensitive DOIs help ensure correct ownership application, including prior-period adjustments. Editing tools allow corrections without cluttering JIBs with confusing reversals.

Key capabilities include:

• Live-ready JIB based on posted transactions
• Date-sensitive DOIs for accurate historical billing
• DOI duplication/edit tools for rapid updates and copying across wells
• User-defined invoice detail and special billing options
• Flexible AR aging and payment application options
• Late payment service charges with multiple configurations
• Messaging at the billing, property, or investor level
• Hold options by investor, property, or individual expense item
• Un-post feature for clean corrections
• Security controls for investor/DOI access
• Exempt interest calculations
• Invoice preview and pre-post review (print/email/export)
• Netting from Revenue with multiple setup options
• LOS reporting that leverages hierarchies and historical records

Petroware includes a bank reconciliation workflow that helps users mark cleared deposits and checks and instantly see differences between open, cleared, and ending balances. With information accessible on demand, teams can reduce time spent chasing supporting reports and focus on resolving exceptions quickly.

Key capabilities include:

• Easy viewing of checks and deposits
• Bank reconciliation reporting
• Refresh updates when adding entries

Petroware Authorization for Expenditures supports full lifecycle budgeting and tracking, including cash calls and budget-to-actual reporting with variance insight. AFEs integrate directly with AP and GL entry screens for easy selection and review. AFE receivables can be tracked separately from JIB receivables for clearer visibility.

Key capabilities include:

• Unlimited AFEs per well
• Cash calls by the investor and AFE with flexible selection criteria
• AFE billing and reporting by budget vs actual, or invoice-as-costs-occur
• Unlimited DOI files per AFE for ownership changes within a project
• Budget-to-actual reporting by the well or investor share
• AFE duplication tools to speed setup
• Tracks investor AFE charges and payments
• Separate AFE receivables balances by investor

Petroware Production is designed for cross-department alignment through cross-indexed tables, so each department can use its preferred codes while still linking data accurately. It supports robust master files (wells, units, tanks, purchasers, transporters, factors, codes), reconciliation checkpoints, downtime, and well test tracking, and real-time reporting. 

Key capabilities include:

• Cross-indexed design to link production to accounting/JIB/revenue structures
• Multiple production well codes per wellbore for allocations and 
  regulatory reporting needs
• Master files for well/unit/tank strapping (by date), purchaser/transporter, BTU factors, and more
• Reconciliation points between run tickets, meter tickets, and run statements
• Corrected API gravity and net barrels calculations from ticket data
• Downtime tracking with defaults for repeat cycles + unlimited downtime codes
• Well test entry for volume allocation support
• Live run ticket calculations from strapping tables
• Run ticket reconciliation with purchaser statements
• Daily production tracking and flexible allocation methods
• EDI transmittal for state reports and OGOR reporting
• 50+ reports with real-time on-screen access

Petroware Sales & Billing adds a complete receivables and inventory-driven billing system for organizations that need resale, supply, or rig billing capabilities. It includes cost center tracking, purchasing workflows, and tax computation.

Key capabilities include:

• Bill multiple cost centers on one invoice
• Inventory tracking across multiple warehouses and shipping locations
• Purchase orders, receiving, and vendor RMA support
• Vendor open/backorder tracking
• Automatic vendor invoicing when inventory is received
• Order entry, pick lists, invoicing, and customer RMA workflows
• Tracks open/shipped items and auto-invoices on shipment
• Templates for purchase orders and customer orders
• Integrated AR/AP
• State sales tax computation

and detailed reporting across varied pay schedules and multi-state scenarios. It also supports direct deposit, overtime rules, and allocation of labor and employer taxes to leases and wells for joint billing. 

Key capabilities include:

• Payroll for multiple frequencies (daily through annually)
• Federal/state withholding, FICA, unemployment, workers’ comp calculations
• Department/company reporting for any period
• Vacation/sick accrual tracking on check stubs
• Forms 940/941 reporting support
• Pre-tax deductions (401(k), cafeteria plans)
• User-defined pay types, deductions, and additional FIT withholding
• Allocation of labor and employer taxes to leases/wells for joint billing
• Voided check feature and direct deposit processing
• Overtime/holiday/shift premium calculations
• Personnel record maintenance and multi-state withholding
• W-2 and 1099 printing
• Allocate payroll/expenses to leases and/or wells

Petroware’s CDEX data exchange speeds revenue input by importing purchaser detail electronically, reducing keying errors and supporting verification before posting. Setup is streamlined for purchaser, property, product codes, and DOI. The system helps maintain integrity by preventing duplication and flagging discrepancies.

Key capabilities include:

• Automatic download of purchaser's details without manual entry
• Reduces production information keying errors
• Verifies percentage calculations and flags discrepancies for accept/decline
• Review and reporting prior to posting
• Prompts when newly added wells/properties appear
• View data prior to download
• Data integrity reporting
• Prevents duplicate check downloads

Petroware MICR check solutions reduce reliance on pre-printed check stock and support secure, flexible check printing across multiple bank accounts. Users can update bank information without vendor change fees. Optional signature and logo settings support operational efficiency and security.

Key capabilities include:

• Print MICR lines on blank stock (choose your bank)
• Quick per-bank setup with sample printing
• Multiple checking accounts without switching check stock
• No added costs for bank info updates
• Void and reprint support
• Options like signature printing, logo printing, and multi-signature rules
• Improved security by reducing the exposure of unused pre-printed checks

Petroware’s 1099 module consolidates data from other modules and supports review before printing or electronic submission. It includes reporting for payee and category summaries, adjustment controls, and the ability to create corrected filings.

Key capabilities include:

• Collects data from AP, Revenue Distribution, Payroll, and Land
• Preview report showing payments by payee for data collection
• Management summary reports by payee and category (MISC/INT/DIV)
• Beginning balance adjustments prior to form creation
• Print on preprinted forms or blank substitutes for payees
• Print 1096 for paper IRS submission
• Create electronic files for IRS submission and combined state filing formats
• Single-state preparation as needed
• Create corrected 1099s (paper and electronic)